[APAC general trac] #236: FAD for APAC budget planning

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[APAC] Fedora budget planning FAD

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29 Apr 2016 29 Apr '16

1:20 a.m.

#236: FAD for APAC budget planning ----------------------------+--------------------------- Reporter: pjp | Owner: jurankdankkal Type: Reimbursement | Status: new Priority: major | Milestone: Component: Budget | Keywords: Blocked By: | Blocking: ----------------------------+--------------------------- Event wiki page: -> https://fedoraproject.org/wiki/FAD_Yogyakarta_2016

FAD Yogyajarta is being planned on 23-24 Jul 2016 for APAC budget planning session.

In today's APAC Ambassador's meeting, it was discussed and proposed that it'll be better if we could shift the event to Jakarta, on 09 - 10 Jul 2016.

New proposed dates: 09 - 10 July 2016 New Proposed venue: Jakarta, Indonesia (for better flight connectivity)

In case, above change is not feasible/doable, we need a backup plan for another city in the APAC region.

<gnokii> options are only Vietnam, Malaysia, Cambodia, Myanmar and China right now

Your inputs/comments/suggestions are requested here and are welcome.

Thank you. --- [*] https://meetbot.fedoraproject.org/fedora- meeting/2016-04-29/apac_2016-04-29.2016-04-29-05.00.log.html

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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29 Apr 29 Apr

1:23 a.m.

#236: FAD for APAC budget planning --------------------+---------------------------- Reporter: pjp | Owner: jurankdankkal Type: Other | Status: new Priority: major | Milestone: Component: Budget | Resolution: Keywords: APAC | Blocked By: Blocking: | --------------------+---------------------------- Changes (by pjp):

* keywords: => APAC * type: Reimbursement => Other

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:1 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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30 Apr 30 Apr

10:27 p.m.

Comment (by zsun):

Although for backup, I'd mention the most difficult problem regarding China: Visa. Only Singapore, Japan and Brunei citizens are conditional visa-free to enter China. Others should apply for visa and it takes some time. Please take this into consideration when deciding the backup.

I just make a [https://docs.google.com/spreadsheets/d/1fpLGpTwNmW_1a7YekpZBR3twLfMG6hJa71zc... Visa-free metrix], HTH.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:2 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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1 May 1 May

12:45 a.m.

Comment (by pjp):

Replying to [comment:2 zsun]:

...

Although for backup, I'd mention the most difficult problem regarding

China: Visa.

...

I just make a

[https://docs.google.com/spreadsheets/d/1fpLGpTwNmW_1a7YekpZBR3twLfMG6hJa71zc... Visa-free metrix], HTH.

Excellent! Thanks so much for compiling these details.

I guess Malaysia might be good option, considering flight connectivity etc.

Thank you.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:3 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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16 May 16 May

3:35 a.m.

Comment (by izhar):

Hi,

While the dates is basically during a major holiday week (Eid public holiday is on 6-7th July, and most ppl will take 7th off), I've get confirmation that I can use the office for FAD on 9th and 10th july.

attached pics of the meeting place.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:4 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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11:16 a.m.

Comment (by tuanta):

Replying to [comment:4 izhar]:

...

While the dates is basically during a major holiday week (Eid public

holiday is on 6-7th July, and most ppl will take 8th off), I've get confirmation that I can use the office for FAD on 9th and 10th july.

So you confirmed that you can host FAD in KL?

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:5 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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11:46 p.m.

Comment (by pjp):

Replying to [comment:5 tuanta]:

...

...
Replying to [comment:4 izhar]: While the dates is basically during a major holiday week (Eid public holiday is on 6-7th July, and most ppl will take 8th off), I've get confirmation that I can use the office for FAD on 9th and 10th

july.

...

So you confirmed that you can host FAD in KL?

[[br]] Yes, that's right Tuan. Thanks so much Izhar, that's great news.

Thank you.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:6 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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17 May 17 May

12:11 a.m.

Comment (by gnokii):

Excellent

@Izhar can you move forward with this fast, its just 2 months left until then

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:7 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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6:13 p.m.

Comment (by izhar):

yes , can host this ..

though i will need to get some additional hands to help.

Is there a FAD organizing page somewhere? Need to check what are the tasks i need to do besides confirming venue, coordinating flight, visa invitation letter, and accommodation.

How many will be coming from India? (as this is the only one that might face visa issues)

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:8 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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9:02 p.m.

Comment (by gnokii):

*no, you have to do you own wiki page. *main task are organizing the meeting space (should be easily you use RH office) and accomodation not to far and to expensive. And thinking on a social dinner option. *just one from India and one from Myanmar (if Yan can come) its the budget FAD so one a country

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:9 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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10:25 p.m.

Comment (by tuanta):

Replying to [comment:8 izhar]:

...

yes , can host this ..

Great, thanks. Please create a new wiki page and another ticket for this FAD.

...

though i will need to get some additional hands to help.

Yes, I can give a hand.

...

Is there a FAD organizing page somewhere? Need to check what are the

tasks i need to do besides confirming venue, coordinating flight, visa invitation letter, and accommodation.

Please check out this page: https://fedoraproject.org/wiki/How_to_organize_a_FAD

...

How many will be coming from India & Myanmar? (as these countries might

face visa issues)

One person per country, I think.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:10 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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31 May 31 May

10:11 p.m.

Comment (by izhar):

some updates.

a room nearby the office for 2 pax ranges between MYR90-MYR150-MYR300 (~USD21-USD37-USD75). Mostly at MYR150 range.

all are walking distance from the office.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:11 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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11:40 p.m.

Comment (by tuanta):

Thanks Izhar for updates.

We need to finish preparation soon, then call for participants to select ones to attend. Flight fare may increase.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:12 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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5 Jun 5 Jun

8:46 p.m.

Comment (by izhar):

Hi all,

I'm waiting for final list of participants as that is the current main blocker. Other tasks like booking for flight and booking hotel cant be done until that is settled.

Currently looking at the wiki, only 3 applicants. Can help me with getting the list ready?. We are already behind schedule in confirming participants.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:13 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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9:53 p.m.

Comment (by gnokii):

Izhar, for some there must be spoken directly so far nobody knows about the FAD yet, I didnt see a meeting logfile where it was said.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:14 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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10:21 p.m.

Comment (by pjp):

Replying to [comment:14 gnokii]:

...

Izhar, for some there must be spoken directly so far nobody knows about

the FAD yet,

...

I didnt see a meeting logfile where it was said.

It was due for last(27 May 2016) APAc meeting; But There was only me and Danishka who joined, so it was called off. I'll send out an email announcing the meet-up and call for participation.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:15 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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11:01 p.m.

Comment (by woohuiren):

@izhar, coming from Singapore -- should I take by flight or bus or something else?

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:16 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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6 Jun 6 Jun

2:51 a.m.

Comment (by izhar):

Replying to [comment:16 woohuiren]:

...

@izhar, coming from Singapore -- should I take by flight or bus or

something else?

@Hui Ren,

Bus is preferable because it brings you straight to the middle of KL, nearby the office, while flight will get you to either subang (~50KM away) or KLIA (~80KM away). I suggesting checking out aeroline as that bus is more comfortable and have predictable schedule compared to normal busses.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:17 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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10 Jun 10 Jun

12:16 a.m.

Comment (by tuanta):

https://fedoraproject.org/wiki/FAD_KualaLumpur_2016

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:18 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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1:19 a.m.

Comment (by tuanta):

As per APAC regional meeting [1], the first subsidy approval meeting is at 4:00UTC on Saturday, June 11th, 2016.

Please open you ticket on this APAC Trac asap, set Component to "FAD APAC KL 2016".

[1] https://meetbot.fedoraproject.org/fedora- meeting/2016-06-10/apac_2016-06-10.2016-06-10-05.00.html

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:19 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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1:27 a.m.

Comment (by tuanta):

Replying to [comment:19 tuanta]:

...

set Component to "FAD APAC KL 2016".

Sorry, please set Milestone to "FAD APAC KL 2016".

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:20 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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2:52 a.m.

Comment (by zsun):

Replying to [comment:20 tuanta]:

...

Replying to [comment:19 tuanta]:

...
set Component to "FAD APAC KL 2016".

Sorry, please set Milestone to "FAD APAC KL 2016".

I did not find the Milestone there...

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:21 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC

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2:54 a.m.

Comment (by tuanta):

Replying to [comment:21 zsun]:

...

Replying to [comment:20 tuanta]:

...
Replying to [comment:19 tuanta]:

...
set Component to "FAD APAC KL 2016".

Sorry, please set Milestone to "FAD APAC KL 2016".

I did not find the Milestone there...

It's available. Just updated on your ticket.

-- Ticket URL: https://fedorahosted.org/fedora-apac/ticket/236#comment:22 APAC general trac https://fedorahosted.org/fedora-apac Trac instance for Fedora-APAC