fudcon-planning April 2010

fudcon-planning@lists.stg.fedoraproject.org

17 participants
15 discussions

FUDCon Tempe Bid - requesting some assistance with room spaces
by Robyn Bergeron 29 Apr '10

29 Apr '10

Greetings all, I've updated the FUDCon Tempe page with some information about availability and room spaces at ASU's Memorial Union. https://fedoraproject.org/wiki/FUDCon:Bid_for_Tempe_2011#ASU_Memorial_Union In short - they charge based on a tiered system - essentially, it will cost significantly less if we can get endorsement / sponsorship from some part of ASU (faculty, department, etc). I would like to check on availability of space. Space can be held up to 12 months in advance; for non-university affiliated events (aka - if we can't get a sponsor at ASU), we are limited to the last 2 weeks of December, the first 2 weeks of January, or, ANY Friday, Saturday, and/or Sunday. If we have a sponsor, times when we can use the facilities are broader. A list of room spaces and costs can be seen on page two of: http://www.asu.edu/studentaffairs/mu/events/docs/information_sheet2008.pdf A map of the room locations is located on page three of: http://www.asu.edu/studentaffairs/mu/docs/MUmap_2010.pdf The rooms I've listed below are located all in one general area in close proximity to each other. I would guess that our need for having everyone gathered at once is probably one time (?), and the rest of the rooms we could use continuously. Pricing is listed in the two categories; the first being the cost for if we have ASU sponsorship of some sort, the second being if we do not. Pricing is per day. Obviously, we need to get someone to sponsor us from the staff. Pima Auditorium (150 people) - $260, $800 Cochise (80) $180, $600 Mohave (66) $180, $600 Gila (30) $140, $300 Graham (30) $140, $300 Apache (24) $140, $300 Navajo (30) $140, $300 Does this seem like a reasonable number of rooms / space to request availability on? More rooms? Less rooms? Not having attended a FUDCon - I am doing my best to envision things but am not sure off the top of my head. Also - RYAN RIX! - can you find out from the ASLUG folks if they are a "Registered Student Organization"? If that is the case - we could possibly qualify for even lower pricing (Category One! Half of the lowest price listed here!). Assuming they want to help us out. :) Thanks! -Robyn

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FUDCon NA 2011 bids
by Paul W. Frields 29 Apr '10

29 Apr '10

So far we have one bid in for the 2011 FUDCon: https://fedoraproject.org/wiki/FUDCon:Bid_for_Tempe_2011 However, the big-ticket item I see missing on that page is internet capability, and what it will cost. Based on some side discussions I had with people who worked on the PyCon conference, the cost of bringing our own internet to the hotel will be a major expenditure -- could easily be upward of $5K. So we really need to find a venue that can provide plentiful Internet either cheap or free. Robyn, what about area colleges/universities, are there any nearby that would support this kind of conference? -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ Where open source multiplies: http://opensource.com

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FUDCon Santiago budget
by Max Spevack 28 Apr '10

28 Apr '10

Hi, I've put up this relatively simple page to help track the general budget for FUDCon Santiago, based on https://fedoraproject.org/wiki/FUDCon_budget_template, which can also be used for Zurich, and improved in general. ====== https://fedoraproject.org/wiki/FUDCon:Santiago_2010_budget The page has 3 sections: (1) total budget (2) fixed costs -- food, shirts, swag, etc. (3) variable costs -- location, sponsorships As you can see on the page, the total budget is $15,000 USD. I estimate about $5,000 USD for fixed costs, which means that we have about $10,000 USD left. I'm not sure if the university requires a fee to host FUDCon. If so, we need to deduct that. Otherwise, all of that money is available for sponsorship of event attendees, which is a separate topic. We need to figure out the best way to spend that sponsorship money. Sometimes we help people purchase plane tickets. Sometimes we help with hotel rooms, sometimes we do both. It depends on how many people have pre-registered and indicated that they need sponsorship. Fortunately, we have a detailed process for figuring out how to spend sponsorship money. https://fedoraproject.org/wiki/Sponsoring_event_attendees == What do we do next? == Well, let's get an answer about whether or not the university has a hosting fee. If not, then we start to figure out the best way to allocate the remaining funds. --Max

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Recordatorio: reunion 15/04 22:00 (Santiago - Chile): FUDCon Latam Santiago - Chile
by Rodrigo Padula de Oliveira 28 Apr '10

28 Apr '10

15/04/2010 a las 22 horas ( Horario de Santiago - Chile ) Canal #fudcon-planning @ freenode -- Rodrigo Padula de Oliveira www.rodrigopadula.com

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Who wants some Fedora with their ASU?
by Ryan Rix 26 Apr '10

26 Apr '10

Hello one and all, Over the last few weeks, there has been the idea thrown around by folks in the Fedora community to host a FUDcon (Fedora User/Developer conference) in Tempe early next year, and the idea is really starting to get a lot of traction and momentum. It appears that winter in Tempe is far more attractive than winter in Massachusetts or Toronto ;) We're only a few steps away from having one of the premier Fedora events worldwide hosted in our own backyard. Woo! So, one of the last thing we are blocking on to make this happen is a space to make it happen. I know that the ASULUG events are held on mill avenue in... some building. :) Is there any place on or near campus that can hold 200+ computer geeks, and their massive drain on wireless systems that we could take over for a week? I enlist my fellow geek brethren and sistren (is that a word?) for their opinions and ideas of possible hosting locations. Thanks much! Ryan Rix -- Ryan Rix == http://hackersramblings.wordpress.com | http://rix.si/ ==

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FUDCon APAC ?
by James Morris 16 Apr '10

16 Apr '10

I think it'd be a really good idea to have an APAC FUDCon -- to bring Fedora folk in the region together, and also to help get more people involved in the project. Are there any concret plans for one? If not, I'm prepared to lead the organization process. (I'm in Sydney, btw). - James -- James Morris <jmorris(a)namei.org>

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FUDCon NA - Putting in a bid for (sunny) Tempe, AZ.
by Robyn Bergeron 14 Apr '10

14 Apr '10

Greetings Friends, Just giving the heads-up that I am (officially!) putting together a bid for the NA FUDCon for Tempe, AZ. The work-in-progress can be seen here: https://fedoraproject.org/wiki/FUDCon:Bid_for_Tempe_2011 I've just started getting in contact with hotels and such, as well as tracking down possible free spaces to have meetings. But, it has been officially kicked off - and I'd love to see other people put in their bids for alternate cities as well! Cheers, -Robyn

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Fudcon North America 2011 -- bids opening!
by Paul W. Frields 12 Apr '10

12 Apr '10

-----BEGIN PGP SIGNED MESSAGE----- Hash: SHA1 The Fedora Project holds a number of global FUDCon events each year. Typically the Community Architecture team's budget supports one of these large events each Red Hat fiscal quarter (with the fiscal year starting on March 1). This year we have the Latin American event, FUDCon Santiago[1] in Chile, in Q2; the event for EMEA, FUDCon Zurich in Switzerland, in Q3; and a North American FUDCon event in Q4. In each case, typically the event will happen sometime in the first two months of the quarter, so that we can ensure all bills are paid by Red Hat's financial deadlines. That deadline usually comes a couple weeks before the end of quarter, so the first two months are the ideal time to actually stage an event. So the North American FUDCon event will happen in either December 2010 or January 2011. The bidders will work with the Community Architecture team to resolve the exact timing. In the past we've often heard from community members that they'd love to have an event in a warmer clime during the chilly winter months. We couldn't agree more, and now we have a way to empower our community to make that happen. FUDCon Honolulu? Maybe not, but we're open to other possibilities! We want to find a place for the next North American event that includes: * Reasonable travel, room and board costs * Availability of inexpensive or free event space * A little warmer than Boston (we hope!) * Active FOSS/other interested communities that might like to attend * Consideration of academic schedules for students who want to attend * Consideration of holidays for people in North America * One or more organizing Fedora community members with the time and energy to help prepare We now have a bid process[3] that lets interested community members propose FUDCon in their region, or even backyard. Nothing Olympic style -- simply a way for excited Fedora folks in the locale to help secure event space, lodging, and other logistical details. We've already kicked this process off for FUDCon Zurich 2010, and are looking to start this cycle for North America as well. In the summer, after FUDCon Santiago concludes, we will kick the same process off for Latin America again for a 2011 conference. So here's what you need to do to get the ball rolling: * Join the fudcon-planning list[4] and let us know you want to bid. * Make a wiki page called [[FUDCon:Bid_for_<Your_Town>_2011]], with the information outlined on the bid process[3] page. The bid process will be open for a period of approximately 3 weeks. At that point the FPL and Community Architecture teams, as major stakeholders in the event, will go through the bids and make a decision on where we'll locate FUDCon North America. * * * [1] https://fedoraproject.org/wiki/FUDCon:Santiago_2010 [2] https://fedoraproject.org/wiki/FUDCon:Zurich_2010 [3] https://fedoraproject.org/wiki/FUDCon_bid_process [4] http://lists.fedoraproject.org/mailman/listinfo/fudcon-planning - -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ Where open source multiplies: http://opensource.com -----BEGIN PGP SIGNATURE----- Version: GnuPG v2.0.14 (GNU/Linux) iD8DBQFLulbCrNvJN70RNxcRAiC/AKCmdh7kpohjQcIHHp9AsHVmD/E4QACgsH/r NAh1llrQ4eK4FqxJhwLEP4k= =dLt+ -----END PGP SIGNATURE-----

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FUDCon Latam 2010 - Santiago Chile : Reunion 08/04
by Rodrigo Padula de Oliveira 08 Apr '10

08 Apr '10

Logs de la reunion Minutes: http://meetbot.fedoraproject.org/fudcon-planning/2010-04-09/fudcon-planning… Minutes (text): http://meetbot.fedoraproject.org/fudcon-planning/2010-04-09/fudcon-planning… Log: http://meetbot.fedoraproject.org/fudcon-planning/2010-04-09/fudcon-planning… Proxima Reunion: 15/04 a las 22:00 Santiago - Chile -- Rodrigo Padula de Oliveira www.rodrigopadula.com

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FUDCON LATAM RECORDATORIO: REUNION HOY A LAS 22:00 Santiago - Chile
by Rodrigo Padula de Oliveira 08 Apr '10

08 Apr '10

FUDCON LATAM RECORDATORIO: REUNION HOY A LAS 22:00 (Santiago Chile) #fudcon-planning Informaciones: https://fedoraproject.org/wiki/FUDCon:Santiago_2010_planning -- Rodrigo Padula de Oliveira www.rodrigopadula.com

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fudcon-planning April 2010