(remaining check-ins from my FUDCon to-do list)
4. Make sure the budget balances
As of this writing, we have $619.40 in budget buffer, assuming $50USD/person/night for hotel rooms (They're doubles at $105 Canadian, which is $99.32 USD, but I'm not sure if that includes taxes.)
The leeway was originally roughly twice as large until I did the following:
* corrected the list of who was staying at the hotel (which gained us buffer, since a number of people have since found their own Toronto accommodations) * corrected the list of how many nights people were staying (which lost us buffer, since most people were originally budgeted for 3 nights but need 4)
The current spreadsheet is at https://fedoraproject.org/wiki/File:Fudcon-Toronto-2009-expenses.ods (linked to from https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_budget#Execution)....]
It isn't entirely settled yet - there are still some expenses (random office supplies) we haven't purchased, and some things with expenses that aren't yet set (hotel isn't 100% final, for example) but all the large items are either set or very close, so it looks like we're in pretty good shape in case emergencies ("need extra hotel room NOW!" etc) come up.
5. Make the accounting to-do list so Paul and I can settle out which-team-pays-for-what at the end of FUDCon before we leave Toronto (hopefully)
Accounting needs to be put in order in a more reasonable way (wishlist for FAD: FUDCon accounting template/schedule/howto) and then checked over with a fine-tooth comb to make sure we've got all the costs accounted for before we go about the final splitting-up of costs. Will worry about this tomorrow.
--Mel
[1] In other news, I feel silly for not realizing earlier that one can upload .ods files to the wiki and get automatic version control.
-- 5 days to FUDCon!
Mel's remaining to-do list: 1. Make sure all sponsored attendees have lodging settled in Toronto 2. Make sure all sponsored attendees on the FUDBus have lodging settled in Boston 3. Make sure food, swag, and other needed supplies are paid for and scheduled for delivery 4. Make sure the budget balances 5. Make the accounting to-do list so Paul and I can settle out which-team-pays-for-what at the end of FUDCon before we leave Toronto (hopefully)
On Mon, 2009-11-30 at 03:34 -0600, Mel Chua wrote:
(remaining check-ins from my FUDCon to-do list)
- Make sure the budget balances
As of this writing, we have $619.40 in budget buffer, assuming $50USD/person/night for hotel rooms (They're doubles at $105 Canadian, which is $99.32 USD, but I'm not sure if that includes taxes.)
There will be additional taxes -- although the rate is supposed to be 13% (8%+5%) there's some weirdness in the way that accommodation tax works so it usually comes out slightly lower.
-Chris
As of this writing, we have $619.40 in budget buffer, assuming $50USD/person/night for hotel rooms (They're doubles at $105 Canadian, which is $99.32 USD, but I'm not sure if that includes taxes.)
There will be additional taxes -- although the rate is supposed to be 13% (8%+5%) there's some weirdness in the way that accommodation tax works so it usually comes out slightly lower.
Ouch. Quick back of the envelope calc (not on the spreadsheet since we don't know the final numbers), as we're currently budgeted for $5500 worth of hotel:
[mchua@vorpal ~]$ python -c "print 5500*0.13" 715.0
If that's true, there goes our buffer, so... yep, hopefully it does come out slightly lower.
--Mel
fudcon-planning@lists.stg.fedoraproject.org