ambassadors March 2008

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Meeting Minutes of Fedora EMEA NPO Meeting
by Joerg Simon 25 Mar '08

25 Mar '08

Hello Fellows, The Board meeting of the Fedora EMEA NPO - founded in February on FOSDEM08 - took place in Rheinfelden, there was much work to do and several bureaucratic duties to fulfill. I have the order and the pleasure to share the outcome of the "Fedora EMEA Board Meeting" with you. Cheers JoergSimon = Fedora EMEA Board Meeting Minutes = * Date(s): 1. Sunday, March 16th 2008, 14:00 - 23:00 UTC 1. Monday, March 17th 2008, 7:30 - 17:00 UTC * Location: Rheinfelden, Germany == Attendees == 1. Gerold Kassube (President), 1. Fabian Affolter (Vice-President), 1. Jeroen van Meeuwen (Vice-President), 1. Robert Scheck (Treasury) == Regrets == 1. ... == Meeting Chair and Minutes Secretary == * Chair is Gerold Kassube * Minutes Secretary is Jeroen van Meeuwen == Agenda == The “Meeting Topics” is a short list of items and topics that have come up on mailing lists, etc., the separate topic “Meeting Topics” shows some more details. * Opening * Assigning meeting chair and minutes secretary * Assess Agenda * Minutes from previous meeting(s) * Meeting Topics * Bank Account * Foundation Accounting / Membership Registration Software * A Budget Plan * Web Page / Registration Form / Email Addresses * PO Box / Mailing Address * Factual Goals * Use of the Board Mailing List * What do members get from becoming a member? * Store / How to make money? / How to generate revenue? * Logo * Templates for OOo * Announcement on Membership Fees / ways to register / etc * After-talk, Evaluation * Propositions * Any Other Business * Next meeting * Closing == Meeting Topics == === Bank Account === * Need bank account for financial transactions * Optionally seek for ways to debit other accounts (credit card, Direct Debit?) * Ownership: Robert Scheck * Progress: - * Meeting Minutes: * Credit card acceptance (MasterCard/VISA) not for free; 99 EURO/year, 25 EURO set-up, .3% of transactions, 5 year contract. * Credit cards have booking periods (30-90 days) * Other ways of making international transactions easier would be things like PayPal (but not really PayPal) * Don't really need to accept credit-cards * Debiting directly is allowed, bank account is free for an NPO, registration and sign-up is a matter of submitting the form. * Possibly re-visit credit cards / paypal later * Action Items * Create bank account * Needs registration number * Gründungsprotocol & Satzung * Gerold's signature and ID === Foundation Accounting and Membership Registration Software === * Ownership: Robert Scheck * Progress: - * Meeting Minutes: * Available software costs money, ranging from 10-100 EURO/month, or one-time fees. * FOSS Software is old, unmaintained, or buggy/crappy. We do not have any explicit requirements to administration / accounting. * For now, a fairly simple spreadsheet should do, but with more members you do need professional software to be able to keep track of mutations. * Professional software has the advantage of being able to have professional invoices and accounting as well. * (Suggestion) Buy software or keep a spread-sheet, and look into linking into FAS2, keeping the additional information downstream but using the available information from upstream. * Look into more sustainable software then professional / commercial / proprietary anyway. * Action Item: * Robert Scheck buys professional software judging from what the bank recommends. * Requirements: * Professional Membership Management [mandatory] * Accounting [mandatory] * Invoices / Bills [mandatory] * Donation Receipts [mandatory] * English version [optional] === Budget Plan === A budget plan to break down the actual spendings on events that are being sponsored, and for overall expenses. * Ownership: Gerold Kassube * Progress: - * Meeting Minutes: * Lots of money being spend on events, but little to no budget breaking down the actual spendings * Little insight on spendings other then the general amount of sponsoring. * Action Items: * Break down the budget for LinuxTag (Gerold) * Break down the budget for FOSDEM (Event Owner) * Try and get some insight on actual spendings other then sponsorships. === Web Page / Registration Form / Email Addresses === For general operations Fedora EMEA e.V. will need a website with the following requirements: * Ownership: Fabian Affolter * Progress: - * Meeting Minutes: * Website content: * A membership subscription form [mandatory] * Needs to be off-line as German law requires a real signature [mandatory] * Draft Proposed by Robert Scheck (Accepted with minor changes) * A public email address to contact us [mandatory] (Jeroen) * A web page that briefly explains who we are and what we do [mandatory] * Possibly a brief explanation as to why it is we do not have a full-blown website [optional] * For normal operations, a suggestion was made we create (personal) ...(a)fedoraemea.org email addresses. * Action Items: * Finalize Membership subscription form (Fabian) * Use draft from Robert, Remove Fax number, add FAS account, make some of the entries “optional”, others mandatory * Create public contact email addresses (Jeroen) * board@, press@, contact@, info@ === PO Box / Mailing Address === This obviously applies to off-line “snail” mail. Gerold suggested we could use his private address to being with. * Ownership: Gerold Kassube unless decided otherwise * Progress: Done * Meeting Minutes: * Can use Gerold's private address. * Action Items: * Using Gerold's private address. === Factual Goals === Rather then the goals set forth in the Statutes, what is in-scope for us right now, what is in-scope for us in the (near) future, and what is out-of-scope for us? * Things in-scope * Organizing/Attending events * swag for those events * hotel/travel expenses * ambassador initiatives in general (EventBox, etc) * Things maybe in-scope * Hosting stuff the Fedora Project can't, but Ambassadors want. * Localized spins? * Offer services such as e-mail, fora, wiki for local groups? * Getting an online store for selling swag and generating revenue in a way that doesn't get in the way with the Fedora Store SIG, possibly even facilitate what they need to get done by introducing resources they can't get, or seek some other form of cooperation. * Ownership: All * Progress: - * Meeting Minutes: * Another factual goal is to train, educate users (not necessarily in class-rooms). Fedora Gatherings. * Like to see the a store in coorporation with the Store SIG be in-scope * Action Items: * Jerroen van Meeuwen coordinates with Fedora Store SIG === Use of the Board Mailing List === How should the board's list be used? * Ownership: Jeroen van Meeuwen * Progress: - * Meeting Minutes: * Use of the board mailing list is 1) private, 2) secret, 3) exposed/moved to the public when appropriate / necessary. What we say reflects upon the organization. * Ways to contact the board or the organization in general. * Action Items: * Create public mailing lists * Open for submission * Subscription approved by list administrator required * Same lists as in the "Web site / Email addresses" Meeting Topic * Ask Joerg Simon to become the contact person / spokesman for the organization * The board asked Joerg right-away and we're glad he accepted this position === What do members get from becoming a member? === * Ownership: All * Progress: - * Meeting Minutes: * Chosen a welcome present for new members * Order a few dozen for existing members, as well as new members * Goodie will not be sold in a store, one-off and exclusive for members * Members get to vote on what we do with money (or actually hold the board accountable) * “What do you think should happen for Fedora?” * “What do you need to get done for Fedora?” * Sending releases to members at General Availability is not sustainable (time-constraints, last-minute changes and release date slips) * Re-Spins is not viable either (burden on Fedora Unity, no time-based releases there, too much uncertainties to start doing time-based releases) * Of items we can sell / distribute, balance item's costs and value * A membership card that can also be used as a badge * Any revenue right now goes into producing new swag * Cooperation / Co-existence Other Non-Profit Organizations and Fedora Project itself * Model for spreading revenue, assistance from and to other NPOs, examples; * Fedora France * Fedora Unity (US) * Action Items: * Get a quote on mass-production of membercards with a one-off print on them (name, number) * (Again) Contact Fedora Store SIG and coordinate with them === Logo === Question: Does Fedora EMEA need a (separate) logo? Suggestions: 1. No logo at all 1. Yes 1. Upstream (Artwork team) 1. Upstream (no separate logo, use upstream's logo) * Ownership: All * Progress: Done * Meeting Minutes: * Motion: If any, use upstream logo, unmodified * Motion unanimously accepted * Action Items: * None === Templates for OOo === Creating templates for OpenOffice.org programs to use in official letters (to members), etc. * Ownership: Robert Scheck & Fabian Affolter * Progress: - * Meeting Minutes: * Put the templates upstream first (Fedora Project wiki), then pull then downstream and add Fedora EMEA specific stuff (if needed) * Action Items: * Robert Scheck & Fabian Affolter will look into creating templates. Letter heads. Presentation Templates. === Announcement on Membership Fees / ways to register / etc === Where do announcements get send? Where do we put them online? Different Languages? * Ownership: Joerg Simon * Progress: - * Meeting Minutes: * Suggestions to distribute (amongst others?): * fedora-advisory-board * fedora-ambassadors-list * fedora-announce-list * fedora-users-list * Linux Magazine / LinuxTag organization (including other press) * Action Items: * Gerold and Joerg to prepare announcements -- Jörg Simon jsimon(a)fedoraproject.org http://fedoraproject.org/wiki/JoergSimon Key Fingerprint: 3691 0989 2DCA 58A2 8D1F 2CAC C823 558E 5B5B 56

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Fedora Local Language Spins
by Rahul Sundaram 24 Mar '08

24 Mar '08

Hi, As some of you might be aware already, I am working on several regional language spins and have created a basic set of kickstart files that can be easily reused to create say a Fedora Greek Spin or French Spin or whatever language you use and want to promote. All of the Indian language spins inherit http://sundaram.fedorapeople.org/spins/livecd-fedora-8-base-desktop-localiz… Then merely add the language code, timezone settings and language support. One example is http://sundaram.fedorapeople.org/spins/livecd-fedora-8-desktop-hindi.ks This is simple enough and since many of the ambassadors are involved with the L10N efforts in Fedora, I would encourage you to take a look at this and promote spin variants for your local language. If you need any help, feel free to mail to fedora-livecd-list. More information at http://fedoraproject.org/wiki/FedoraLiveCD/LiveCDHowTo If you want to propose the spin officially, http://fedoraproject.org/wiki/Infrastructure/CustomSpins If you need help with the processes, let me know. I am mether on freenode IRC and usually hang out in #fedora-devel, #fedora-india and other channels. Rahul

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New Charge of Ambassador Poloshirts
by Joerg Simon 24 Mar '08

24 Mar '08

Hi, for Attendees of Linuxtag08 Berlin[1] a new charge of Ambassador Poloshirts is planed. If you are a Ambassador and come to Linuxtag08 you can order. Maybe one Ambassador of your Country attend here, then you should also order and instruct him to bring and ship it if he/she is back. We have to pay around 25-30€ per shirt to the manufacturer - you reimburse the Fedora EMEA NPO on Linuxtag08 in exchange for your PoloShirt(s) Add your Name and common informations to the List on the Wiki[2] . Deadline 25.April 2008 08:00PM UTC! [1] <http://fedoraproject.org/wiki/FedoraEvents/LinuxTag/LinuxTag2008> [2] <http://fedoraproject.org/wiki/Ambassadors/PoloShirt> Cheers Joerg -- Jörg Simon jsimon(a)fedoraproject.org http://fedoraproject.org/wiki/JoergSimon Key Fingerprint: 3691 0989 2DCA 58A2 8D1F 2CAC C823 558E 5B5B 5688

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Re: Need to do something about Freemedia India.
by Rahul Sundaram 23 Mar '08

23 Mar '08

Eugene Teo wrote: > <quote sender="gopal das"> >> Thank you Susmith, thank you Siddharth. "Blank media and return envelop" >> idea is good. We can make a decision if we make us available for a meeting >> in near future at fedora-india irc. A long gap when we do not arrange a >> meeting. And I also have some topic to discuss regarding some fedora >> training program at schools. I have already started some initiative >> regarding this but I like to discuss the matter with other Indian >> ambassadors. So please fix up a date for a meeting so that we can made it >> more prominent. > > Is it possible to work with the local Linux magazine publishers like > LinuxForU to see if they can bundle the Fedora DVD with their magazine? > I believe the magazine is affordable to most, and this can help lighten > the media request load. Linux For You already includes every release of Fedora the month after it has been released IIRC. Fedora is pretty popular in India but LFY doesn't reach everywhere and people are not aware of the magazine of that it includes Fedora for that particular month. Pointing more people to magazines like this is a pretty good idea and one I have done so personally on a few occasions. Rahul

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REMINDER French Meeting today 1830 #fedora-meeting
by Thomas Canniot 23 Mar '08

23 Mar '08

This mail is a reminder for today´s meeting for French ambassadors and _every_ interested people. 2008-03-23 / 18:30 UTC IRC: freenode #fedora-meeting Ce mail est un rappel pour la réunion des ambassadeurs francophones, qui aura lieu ce dimanche (23 mars) à 20h30 heure de Paris sur IRC (freenode) #fedora-meeting . L'ordre du jour est disponible depuis cette page : http://fedoraproject.org/wiki/Ambassadors/FrenchTeam/Reunions N'hésitez pas à la modifier pour rajouter des sujets qui vous semblent intéressants. Thomas Canniot

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F9 Release Day - Fedora 9 Party
by Francesco Ugolini 20 Mar '08

20 Mar '08

I want to invite all the Ambassadors to organize something for the upcoming Fedora 9's release. The basic idea is to make something similar to Francesco Crippa's "Fedora by Night": some speeches (I prefer a discussion between the speakers and the public) and, after those ones, a party. During the party you could set up some machines with F9 and invite who want F9 to take with him a USB Pen and copy the live image on it (see Live USB pen page for more informations), or, if you have a burning device, you could burn some Fedora 9's Live Cd's and DVDs (remember to make a copy of the source rpms, see GPL requirements). If you have questions or if you need support don't esitate to ask here, FAmSCo or me (you know my email). The planned release date, according to http://fedoraproject.org/wiki/Releases/9/Schedule , is April 29th. If you decide to organize an event feel free to add this one in the http://fedoraproject.org/wiki/FedoraEvents : if we will reach a high number of those ones I will create an event subpage. Regards Francesco Ugolini

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Out of Office: Tue 3/18 - Wed 3/26
by Matthew Cascio 20 Mar '08

20 Mar '08

Thanks for your email. I will be out of the country from March 18th through March 26th with limited access to email during this time. If this is an emergency, please feel free to call my cell listed below. Otherwise, I will be in touch as soon as possible. Best regards, Matthew Cascio Cell (703) 505-8700

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Out of Office: Tue 3/18 - Wed 3/26
by Matthew Cascio 20 Mar '08

20 Mar '08

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Re: Need to do something about Freemedia India.
by gopal das 20 Mar '08

20 Mar '08

Thank you Susmith, thank you Siddharth. "Blank media and return envelop" idea is good. We can make a decision if we make us available for a meeting in near future at fedora-india irc. A long gap when we do not arrange a meeting. And I also have some topic to discuss regarding some fedora training program at schools. I have already started some initiative regarding this but I like to discuss the matter with other Indian ambassadors. So please fix up a date for a meeting so that we can made it more prominent. Cheers Gopal Das On Sun, Mar 16, 2008 at 1:55 PM, Siddharth Upmanyu <siddharth(a)techbugs.org> wrote: > On 3/16/08, subhodip biswas <subhodip(a)fedoraproject.org> wrote: > > On Sun, Mar 16, 2008 at 10:51 AM, susmit shannigrahi > > <thinklinux.ssh(a)gmail.com> wrote: > > > Hi all, > > > > > > This is about current condition of Freemedia _India_. > > > Saying in a line... It is badly messed up. > > > > > > Counting from Dec 2007 to March 2008 we have *17* fulfilled request > > > and ~380 pending requests. > > > That indicates only one thing, its going to shut down in near > future. > > > > > > So lets do something about it. > > > > > > My suggestions are > > > > > > 1. Let's gather from contributors how many DVDs are available for > the > > > month and accept that many requests only. > > > > > > +1 for that . Loads of pending request discourage users > > > > > > > For that we can give contributors a week's time to declare and then > > > open the request form. > > > For a month if there is no contributor, there will be no requests. > > > However, thats not going to increase the quantity of media. > > > But this will ensure all requests are fulfilled. > > > > > > 2. Lets make posting of Blank Media compulsory for requesting > Freemedia. > > > Thats going to cost INR 20-25 at max. > > > Well, that will create a negative impression no doubt, but the > current > > > situation is not bright either. > > > > > > A suggestion may be is to have regional requests as as to break up > > requests into modules .this actually lowers the load on free media > > team . > > Existing fedora ambassadors may help in this . > > > > > > > For those who genuinely want to use Fedora but don't have that much > > > bandwidth, it may be helpful. > > > > > > > > > Any other suggestions? > > > > > > > > > > > > > > > -- > > > Regards, > > > Susmit. > > > > > > ============================================= > > > ssh > > > 0x86DD170A > > > http://www.fedoraproject.org/wiki/SusmitShannigrahi > > > ============================================= > > > > > > > > > > > > > -- > > > > Regards > > Subhodip Biswas > > > > GPG key : FAEA34AB > > Server : pgp.mit.edu > > http://subhodipbiswas.wordpress.com > > http:/www.fedoraproject.org/wiki/SubhodipBiswas > > > > > > -- > > Fedora-marketing-list mailing list > > Fedora-marketing-list(a)redhat.com > > https://www.redhat.com/mailman/listinfo/fedora-marketing-list > > > > The Most obvious problem is contribution... we have very less active > India Ambassadors and there appears no real solution in near future... > as it is initiated.. to send a blank media .. should be an option not > a requirement (my view) .. > > as i see it we first need a saparate freemedia request form where we > can put proper information and restrictions.. i can work like this : > 1. in the last week of every month we (India Ambassadors) decide on > freemedia capacity > 2. when the form open the decided number of requests are allowed . > 3. when the limit is reached .. the users are given option to send a > blank media with return envelop to get the Fedora Media > > Regards > Siddharth > > -- > Fedora-marketing-list mailing list > Fedora-marketing-list(a)redhat.com > https://www.redhat.com/mailman/listinfo/fedora-marketing-list >

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GPL compliance
by Paul W. Frields 19 Mar '08

19 Mar '08

Giving out CDs/DVDs -------------------- The Fedora Project Board wants our project to remain in compliance with Free and Open Source Software licenses. We also want to make sure our Ambassadors are properly following those licenses when they distribute Fedora. By making sure we are meeting our obligations under these licenses, we protect Fedora and all its contributors, including you, our Ambassadors. The Board asks you to do the following at events where you hand out CDs or DVDs of Fedora: 1) Let people know that source code for everything on the CDs/DVDs is available for download from fedoraproject.org. Place at least a simple piece of paper on the table at the booth, which states: Source Code available on http://fedoraproject.org. Physical media with source code available upon request. 2) Bring blank CDs, a computer with a CD burner, and a copy of the SRPMS directory matching the Fedora release for which you're handing out media. Encourage anyone who asks for the source code to download it from fedoraproject.org. If someone insists, burn them CDs containing the source code. You will probably not need to do this often, but this step is necessary to comply with the licenses. http://domsch.com/linux/fedora/fedora-8-livecd-srpms.txt contains the list of SRPMS corresponding to the packages on the Fedora 8 i686 and x86_64 Live images. Use whichever tools you like to download and burn those to media. Thank you for your attention to this matter, and thank you for supporting Fedora! Reasons Why This is Important ----------------------------- The Fedora Project distributes its software under terms of each of the licenses, including the GNU General Public License, version 2. These licenses often have a requirement, such as in GPLv2 paragraph 3, to make the "corresponding source code" available to recipients of binary code. The Fedora Project publishes the binaries, and source code, on the same web sites for download. By that definition, the Fedora Project distributes under paragraph 3(a). Refer also to: http://fedoraproject.org/wiki/Legal/Distribution When Ambassadors hand out CDs and DVDs at events, they need to be able to give recipients the corresponding source code on physical media. One way to do this is to produce (or be ready to burn on-site) a few CDs with the source code, as downloaded from fedoraproject.org. At events, you could post a sign such as: Source Code available on http://fedoraproject.org. CDs with source code available upon request. Now, if someone at the show asks, you can encourage them to download the code themselves (and become a contributor to Fedora). If they insist on getting source code on physical media, then provide them with CDs with the source code. This is an additional bit of work on the part of our Ambassadors, but it protects both the Ambassadors, and the Fedora Project, from any undue criticism and future obligation under these licenses. Matt Domsch has started a project on fedorahosted.org, called 'correspondingsource'. The goal of 'correspondingsource' is to make it easy to get the Source RPMs for any binary bits that may be on any Fedora media. This facility would allow the Fedora Project to start relying upon GPLv2 paragraph 3(b). GPLv2 paragraph 3(b) requires us to make the source code available for at least three (3) years (from the last date anyone hands out a CD/DVD - so quite a long time). This capability is not in place today - the code is in the Fedora Package Source Code Control system (currently CVS), but we don't hang on to the built SRPMS indefinitely, nor do we have a way to easily generate an ISO image with SRPMS on it. Matt would welcome help with this project, and the Board encourages Fedora contributors to get involved to help ease any burden on the community. Signed, The Fedora Project Board Paul W. Frields, Chair -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

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ambassadors March 2008