Hello APAC FAms,
Time has come to plan next year budget, FY2013.
As per the continuous improvement on budget management by FAmSCo, Budget Wrangler per each region needs to submit the next year budget at the end of the each year.
All the expenses except FUDcon and FAD should be included. This is a projection of the total funds we need for the year, though we tried last time that wasnt possible. Therefore this is the first time we are going to do this.
I know as per the current situation it is hard to make such a budget because sometimes special needs may arises. However we need to manage his challenge. Therefore it is required to get information from the FAms and plan. Tuan will also help me on this.
Following has been identified as main areas that we need funding.
x Media production x SWAG production x Expenses for Release parties x Event sponsorships x Event attendee subsidy x Special projects/ policies x Others
The process will follow like this, if you planning to do something for next year under above categories please prepare a rough budget and update the ticket. Please include in ticket[1] what is it (which category it belongs), expected quarter* and amount required(good if it can have a cost breakdown). Do mention the estimated rough cost. Margin for unexpected expenses will be considered later at the budget preparing stage.
Deadline for the entries = 2013 Jan 04, 23:59 UTC
Once the budget is prepared I ll present it next APAC FAm meeting and once it is agreed I can forward it to FAmSCo.
FY13 Q1 (March 2012 - May 2012) FY13 Q2 (June 2012 - Aug 2012) FY13 Q3 (Sept 2012 - Nov 2012) FY13 Q4 (Dec 2012 - Feb 2013)
Thanks for your support and please do contact me if you need more help or clarification.
[1] https://fedorahosted.org/fedora-apac/ticket/49
Hello Everyone,
Greetings. :)
Buddhike's e-mail is very important. :) A "huge" +1 for these efforts. :)
I strongly suggest we, APAC put in useful information to assist in this effective mission. :)
Please note, "> Deadline for the entries = 2013 Jan 04, 23:59 UTC"
This is the single most important thing to help us accomplish our 2013 goals. :)
Time has come to plan next year budget, FY2013. As per the continuous improvement on budget management by FAmSCo, Budget Wrangler per each region needs to submit the next year budget at the end of the each year.> All the expenses except FUDcon and FAD should be included. This is a projection of the total funds we need for the year, though we tried last time that wasnt possible. Therefore this is the first time we are going to do this.> I know as per the current situation it is hard to make such a budget because sometimes special needs may arises. However we need to manage his challenge. Therefore it is required to get information from the FAms and plan. Tuan will also help me on this.
Understood, I have started my entries in the ticket. :)
Following has been identified as main areas that we need funding. x Media production> x SWAG production x Expenses for Release parties x Event sponsorships x Event attendee subsidy x Special projects/ policies x Others
Fantastic! :)
The process will follow like this, if you planning to do something for next year under above categories please prepare a rough budget and update the ticket. Please include in ticket[1] what is it (which category it belongs), expected quarter* and amount required(good if it can have a cost breakdown). Do mention the estimated rough cost. Margin for unexpected expenses will be considered later at the budget preparing stage. Deadline for the entries = 2013 Jan 04, 23:59 UTC
Understood on the deadline. We need to do this! :)
Once the budget is prepared I ll present it next APAC FAm meeting and once it is agreed I can forward it to FAmSCo. FY13 Q1 (March 2012 - May 2012)> FY13 Q2 (June 2012 - Aug 2012) FY13 Q3 (Sept 2012 - Nov 2012) FY13 Q4 (Dec 2012 - Feb 2013)
Thanks for your support and please do contact me if you need more help or clarification. [1] https://fedorahosted.org/fedora-apac/ticket/49
My first couple attempts at the ticket had my initial ideas, needed are "hard" numbers in terms of funds and other needed levels of effort. :) Four words ==> We can do it! :) Sending positive Fedora energy to your computers now. :v)
Please have a Great Fedora day and evening! :~)
Thank You Sincerely =-=-=-=-= - David - =-=-=-=-= David Ramsey --------------------------------- 一石二鳥 いっせきにちょう One stone; two birds. To kill 2 birds with 1 stone. = Fedora Project's Japan & Maryland Ambassador dramsey@fedoraproject.org * http://fedoraproject.org/wiki/User:Dramsey With sixteen (16) x86_64 computing cores, 80 GB of RAM and eight SATA Seagate 7200.12 - 500 GB harddisks. With sixty-four (64) x86_64 computing cores, 256 GB of RAM and 1TB harddisks. The system definitions are at the following URL: * https://fedoraproject.org/wiki/User:Dramsey#Using_embedded_code_have_updates... =
On Wed, 2012-12-19 at 07:01 +0530, Buddhike Kurera wrote:
Hello APAC FAms,
Hi Buddhike, folks,
Time has come to plan next year budget, FY2013.
As per the continuous improvement on budget management by FAmSCo, Budget Wrangler per each region needs to submit the next year budget at the end of the each year.
It sure has. I'm sure I can speak for all ambassadors when I say that we're most grateful for your efforts :)
All the expenses except FUDcon and FAD should be included. This is a projection of the total funds we need for the year, though we tried last time that wasnt possible. Therefore this is the first time we are going to do this.
I know as per the current situation it is hard to make such a budget because sometimes special needs may arises. However we need to manage his challenge. Therefore it is required to get information from the FAms and plan. Tuan will also help me on this.
Following has been identified as main areas that we need funding.
x Media production x SWAG production x Expenses for Release parties x Event sponsorships x Event attendee subsidy x Special projects/ policies x Others
The process will follow like this, if you planning to do something for next year under above categories please prepare a rough budget and update the ticket. Please include in ticket[1] what is it (which category it belongs), expected quarter* and amount required(good if it can have a cost breakdown). Do mention the estimated rough cost. Margin for unexpected expenses will be considered later at the budget preparing stage.
I'm a little unsure about how many tickets/comments you'll get here. The year is a *long* time. Only the FUDCons require long term planning and therefore have a detailed budget chalked out quite in advance. For smaller events, such as unconferences, workshops, even quite a few FADs (not included in this budget), the planning phase hardly takes a fortnight. In fact, we encourage folks to make up quick plans, get together, have a small event (and in the process meet up and get some work done). A majority of the workshops also depend on other events such as technology festivals in various educational institutes. Our contributions to such events only come in once a call for participation has been made.
From what I can gather, at this stage, the only information that can be collected will be based on:
* Release parties (since these should've already been planned by now) * Swag production for ambassadors (not event based, just regular swag production for the cycle) * Media production (again, not event based, just regular media production for the cycle)
* Event sponsorships/attendee subsidy/special projects: very difficult to ascertain at the time, even for half a year.
Therefore, the budget, if planned on this limited information will not be fit for the entire year. I would rather suggest that the yearly budget be based on yesteryears' expenditures:
* How much did we spend in the last few years? * Is there an incremental/decremental trend?(Why?) * Plan a budget based on extrapolations of this trend, may be including a "buffer" or 20% extra as backup, or with the intention of getting more ambassadors to hold events.
Deadline for the entries = 2013 Jan 04, 23:59 UTC
Once the budget is prepared I ll present it next APAC FAm meeting and once it is agreed I can forward it to FAmSCo.
FY13 Q1 (March 2012 - May 2012) FY13 Q2 (June 2012 - Aug 2012) FY13 Q3 (Sept 2012 - Nov 2012) FY13 Q4 (Dec 2012 - Feb 2013)
Thanks for your support and please do contact me if you need more help or clarification.
I'm sorry I didn't jump in earlier. I'm supposed to be on vacation till Jan 10th[1]. It's only by a matter of chance that I checked my mail and caught this announcement. From the limited response to the thread and the ticket, I feel a lot of other ambassadors are also busy holidaying currently. It might be worth extending the dead line some this time (and maybe working on this at a different time next cycle so we don't clash with the holidays)?
I would also like to point out that the plan for us Ambassadors[2] could probably be expanded to include such deadlines, details. May also be something that we can look into. I could come up with a plan template, only once I'm done holidaying though ;)
Have a great holiday everyone! I'll at least check my mail regularly to follow this thread now :D
[1] https://fedoraproject.org/wiki/Vacation [2] http://jreznik.fedorapeople.org/schedules/f-18/f-18-ambassadors-tasks.html
----- Original Message -----
From: "Ankur Sinha" sanjay.ankur@gmail.com To: ambassadors@lists.fedoraproject.org Sent: Sunday, December 30, 2012 12:50:55 PM Subject: Re: [Ambassadors] APAC Budget preparation for FY 2013
On Wed, 2012-12-19 at 07:01 +0530, Buddhike Kurera wrote:
Hello APAC FAms,
I know as per the current situation it is hard to make such a budget because sometimes special needs may arises. However we need to manage his challenge. Therefore it is required to get information from the FAms and plan. Tuan will also help me on this.
Following has been identified as main areas that we need funding.
x Media production x SWAG production x Expenses for Release parties x Event sponsorships x Event attendee subsidy x Special projects/ policies x Others
The process will follow like this, if you planning to do something for next year under above categories please prepare a rough budget and update the ticket. Please include in ticket[1] what is it (which category it belongs), expected quarter* and amount required(good if it can have a cost breakdown). Do mention the estimated rough cost. Margin for unexpected expenses will be considered later at the budget preparing stage.
I'm a little unsure about how many tickets/comments you'll get here. The year is a *long* time. Only the FUDCons require long term planning and therefore have a detailed budget chalked out quite in advance. For smaller events, such as unconferences, workshops, even quite a few FADs (not included in this budget), the planning phase hardly takes a fortnight. In fact, we encourage folks to make up quick plans, get together, have a small event (and in the process meet up and get some work done). A majority of the workshops also depend on other events such as technology festivals in various educational institutes. Our contributions to such events only come in once a call for participation has been made.
From what I can gather, at this stage, the only information that can be collected will be based on:
- Release parties (since these should've already been planned by now)
- Swag production for ambassadors (not event based, just regular swag
production for the cycle)
- Media production (again, not event based, just regular media
production for the cycle)
- Event sponsorships/attendee subsidy/special projects: very difficult
to ascertain at the time, even for half a year.
I agree with Ankur, although not completely. Planning for the whole year is such a difficult task. At my side, I can plan for release parties (most clear), swags, media, event sponsorships and event attendee subsidy, but just a part, not all.
However, although it is difficult, we need to make it as complete as possible. I need to have a bigger picture to allocate our money more effective. Without it, it's more difficult for us to review/approve fund requests. With it, at least we can have a guide what we should do. Unplanned requests, tasks could be considered, of course they could be done in a easier situation (we can *insert* them into the existing ones, for instance, and compare them)
Therefore, the budget, if planned on this limited information will not be fit for the entire year. I would rather suggest that the yearly budget be based on yesteryears' expenditures:
- How much did we spend in the last few years?
- Is there an incremental/decremental trend?(Why?)
- Plan a budget based on extrapolations of this trend, may be including
a "buffer" or 20% extra as backup, or with the intention of getting more ambassadors to hold events.
We usually know how much money we have for all stuffs. Look at the reply from Harish to Christoph [1], you can see the actual spent amount last FY2012 (3/2011-2/2012) and some information of budget allocated for this FY2013 (3/2012-2/2013) In FY2013, we got a commitment of $200k support. In that, about over 20k for APAC region ( = regional-support/4 !?). We need more statistics (Buddhike, could you please amend this!). However I am not sure that we spend that support the most effective.
A lot of things could be improved more. And I think, at first, we should make the budget plan. It could be difficult for this year but it would be easier and easier next years. We always have got the first time.
Deadline for the entries = 2013 Jan 04, 23:59 UTC
Once the budget is prepared I ll present it next APAC FAm meeting and once it is agreed I can forward it to FAmSCo.
FY13 Q1 (March 2012 - May 2012) FY13 Q2 (June 2012 - Aug 2012) FY13 Q3 (Sept 2012 - Nov 2012) FY13 Q4 (Dec 2012 - Feb 2013)
Thanks for your support and please do contact me if you need more help or clarification.
I'm sorry I didn't jump in earlier. I'm supposed to be on vacation till Jan 10th[1]. It's only by a matter of chance that I checked my mail and caught this announcement. From the limited response to the thread and the ticket, I feel a lot of other ambassadors are also busy holidaying currently. It might be worth extending the dead line some this time (and maybe working on this at a different time next cycle so we don't clash with the holidays)?
I would also like to point out that the plan for us Ambassadors[2] could probably be expanded to include such deadlines, details. May also be something that we can look into. I could come up with a plan template, only once I'm done holidaying though ;)
Have a great holiday everyone! I'll at least check my mail regularly to follow this thread now :D
+1. We could/should extend the deadline.
However, The next FY2014 is 1/3/2013 (FAmSCo set deadline of 14th of Jan for this discussion. It is so close so we should not extend it too far. I suggest we can slip by a week, extend APAC deadline to 11th of Jan and FAmSCo deadline to 21st of Jan (I will propose this in the next FAmSCo meeting. Everything should be in place (at APAC and FAmSCo side) before the end of Jan.
[1] http://lists.fedoraproject.org/pipermail/famsco/2012-February/001003.html
Rgds, Tuan
On Sun, Dec 30, 2012 at 11:20 AM, Ankur Sinha sanjay.ankur@gmail.com wrote:
On Wed, 2012-12-19 at 07:01 +0530, Buddhike Kurera wrote:
Hello APAC FAms,
Hi Buddhike, folks,
Time has come to plan next year budget, FY2013.
As per the continuous improvement on budget management by FAmSCo, Budget Wrangler per each region needs to submit the next year budget at the end of the each year.
It sure has. I'm sure I can speak for all ambassadors when I say that we're most grateful for your efforts :)
All the expenses except FUDcon and FAD should be included. This is a projection of the total funds we need for the year, though we tried last time that wasnt possible. Therefore this is the first time we are going to do this.
I know as per the current situation it is hard to make such a budget because sometimes special needs may arises. However we need to manage his challenge. Therefore it is required to get information from the FAms and plan. Tuan will also help me on this.
Following has been identified as main areas that we need funding.
x Media production x SWAG production x Expenses for Release parties x Event sponsorships x Event attendee subsidy x Special projects/ policies x Others
The process will follow like this, if you planning to do something for next year under above categories please prepare a rough budget and update the ticket. Please include in ticket[1] what is it (which category it belongs), expected quarter* and amount required(good if it can have a cost breakdown). Do mention the estimated rough cost. Margin for unexpected expenses will be considered later at the budget preparing stage.
I'm a little unsure about how many tickets/comments you'll get here. The year is a *long* time. Only the FUDCons require long term planning and therefore have a detailed budget chalked out quite in advance. For smaller events, such as unconferences, workshops, even quite a few FADs (not included in this budget), the planning phase hardly takes a fortnight. In fact, we encourage folks to make up quick plans, get together, have a small event (and in the process meet up and get some work done). A majority of the workshops also depend on other events such as technology festivals in various educational institutes. Our contributions to such events only come in once a call for participation has been made.
From what I can gather, at this stage, the only information that can be collected will be based on:
- Release parties (since these should've already been planned by now)
- Swag production for ambassadors (not event based, just regular swag
production for the cycle)
- Media production (again, not event based, just regular media
production for the cycle)
- Event sponsorships/attendee subsidy/special projects: very difficult
to ascertain at the time, even for half a year.
Therefore, the budget, if planned on this limited information will not be fit for the entire year. I would rather suggest that the yearly budget be based on yesteryears' expenditures:
- How much did we spend in the last few years?
- Is there an incremental/decremental trend?(Why?)
- Plan a budget based on extrapolations of this trend, may be including
a "buffer" or 20% extra as backup, or with the intention of getting more ambassadors to hold events.
Deadline for the entries = 2013 Jan 04, 23:59 UTC
Once the budget is prepared I ll present it next APAC FAm meeting and once it is agreed I can forward it to FAmSCo.
FY13 Q1 (March 2012 - May 2012) FY13 Q2 (June 2012 - Aug 2012) FY13 Q3 (Sept 2012 - Nov 2012) FY13 Q4 (Dec 2012 - Feb 2013)
Thanks for your support and please do contact me if you need more help or clarification.
I'm sorry I didn't jump in earlier. I'm supposed to be on vacation till Jan 10th[1]. It's only by a matter of chance that I checked my mail and caught this announcement. From the limited response to the thread and the ticket, I feel a lot of other ambassadors are also busy holidaying currently. It might be worth extending the dead line some this time (and maybe working on this at a different time next cycle so we don't clash with the holidays)?
I would also like to point out that the plan for us Ambassadors[2] could probably be expanded to include such deadlines, details. May also be something that we can look into. I could come up with a plan template, only once I'm done holidaying though ;)
Have a great holiday everyone! I'll at least check my mail regularly to follow this thread now :D
[1] https://fedoraproject.org/wiki/Vacation [2] http://jreznik.fedorapeople.org/schedules/f-18/f-18-ambassadors-tasks.html --
Hi Ankur,
Thanks for your comments.
From the beginning FAmSCo knew that is not an easy work. Since this is
the first time it would be hardest. But will try our best to take the advantage.
I have already analyse the last year funding arrangements and will post the projected budget asap.
Will keep the deadline unchanged still I see 1 response on ticket #49 though. We can discuss the budget projections in the next meeting. Anyone who misses the deadline can submit their requests even though after the deadline. So that we have 2nd deadline. However will try to finalize this with in 2013 January.
Will see you with more info soon.
Enjoy 31st eve !!!!
----- Original Message -----
From: "Buddhike Kurera" bckurera@fedoraproject.org To: ankursinha@fedoraproject.org, ambassadors@lists.fedoraproject.org Sent: Sunday, December 30, 2012 10:08:22 PM Subject: Re: [Ambassadors] APAC Budget preparation for FY 2013
I have already analyse the last year funding arrangements and will post the projected budget asap.
Please look at a discussion between Harish and Christoph [1] I posted in my reply to Ankur. There is a lot of useful information.
Will keep the deadline unchanged still I see 1 response on ticket #49 though. We can discuss the budget projections in the next meeting. Anyone who misses the deadline can submit their requests even though after the deadline. So that we have 2nd deadline. However will try to finalize this with in 2013 January.
I am managing to make a budget plan for Fedora Vietnam on these fields: No. Month Item Type Priority Amount Notes
Will try to finalize it soon.
[1] http://lists.fedoraproject.org/pipermail/famsco/2012-February/001003.html
Kind regards, Tuan
Hello Everyone,
Greetings. :) Great discussion and I think to support this is "essential" as a "vital" ingredient for our success and a way forward for 2013. :)
* Do we want to make this the "meeting" agenda for our upcoming Saturday, January 05th at 04:00 UTC meeting? :) * Do we need a "special" meeting or "more meeting" time as well as mailing list intervention to "drum" up awareness and support? :)
I have already analyse the last year funding arrangements and will post the projected budget asap.
Please look at a discussion between Harish and Christoph [1] I posted in my reply to Ankur. There is a lot of useful information.
Great discussion as well as useful information. :)
Will keep the deadline unchanged still I see 1 response on ticket #49 though. We can discuss the budget projections in the next meeting. Anyone who misses the deadline can submit their requests even though after the deadline. So that we have 2nd deadline. However will try to finalize this with in 2013 January.> I am managing to make a budget plan for Fedora Vietnam on these fields: No. Month Item Type Priority Amount Notes> Will try to finalize it soon.
[1] http://lists.fedoraproject.org/pipermail/famsco/2012-February/001003.html
+1
Sending positive Fedora New Year energy to all your computers now. :v)
Please have a Great Fedora day and evening! :~)
Thank You Sincerely =-=-=-=-= - David - =-=-=-=-= David Ramsey --------------------------------- 一石二鳥 いっせきにちょう One stone; two birds. To kill 2 birds with 1 stone. = Fedora Project's Japan & Maryland Ambassador dramsey@fedoraproject.org * http://fedoraproject.org/wiki/User:Dramsey With sixteen (16) x86_64 computing cores, 80 GB of RAM and eight SATA Seagate 7200.12 - 500 GB harddisks. With sixty-four (64) x86_64 computing cores, 256 GB of RAM and 1TB harddisks. The system definitions are at the following URL: * https://fedoraproject.org/wiki/User:Dramsey#Using_embedded_code_have_updates... =
ambassadors@lists.fedoraproject.org
-
Ankur Sinha -
Buddhike Kurera -
David Ramsey -
Truong Anh Tuan