flock-planning April 2013

flock-planning@lists.fedoraproject.org

11 participants
10 discussions

Schedule Decision Process
by Tom Callaway 01 May '13

01 May '13

Here is the proposal I'd like to put forth for determining the Flock Schedule. * We form a "conference committee" which includes: - Ruth, Robyn, and Myself - One appointed member from each: - Fedora Board - FESCo - FAMSco * We open the call for talks (and for scheduled 2hr hackfests/sprints/workshops), and collect titles and abstracts. Everyone submits talks, as many as they're willing to give. * When the call is closed, we take the titles and abstracts, anonymized, and put them into the Fedora elections app. All CLA+1 contributors can vote a score of 0-10 for each proposed talk/hackfest/sprint/workshop. We leave this open for an announced window of time. * When voting is done, the conference committee will review the results and determine the final approved talks. They will see the un-anonymized submissions. They will also reach out to Sponsors who donated at Gold or above and requested a guaranteed talk on the schedule and confirm their choice. In the case of Red Hat, they are guaranteed three slots, due to the large amount of money being spent. * The committee will reserve the "morning, before lunch" times for 45 minute talks, and "after lunch" times for 2 sprints/hackfests/workshops in each room, unless we don't have enough good fits for the entire schedule, then we'll adjust as necessary. We'll also have a slotted time for lightning talks (they will not need to be submitted beforehand, we will collect them at Flock). * They will announce the finalized schedule (un-anonymized) and put it on the Flock website. thoughts? ~tom == Fedora Project

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Clarification regarding schedule for Flock
by inode0 01 May '13

01 May '13

>From Tom's recent blog I read: * inode0 suggested that it would be better if the scheduled part of Flock ended on the weekend, so we are strongly considering August 7 - 13, 2013 for the dates (August 12 and 13 would be optional "hackfest days" with no assigned schedule in advance). I just want to be clear this wasn't my suggestion really. My concern is that full participation with travel on both ends would require a contributor in NA to likely take 7 full days of vacation from work to attend the entire conference. For people coming from other regions it would probably be even more. The ideal timing of this from my perspective would be a 7 day block running Sunday through Saturday, leaving weekend days on both ends for travel and "only" requiring 5 full days of vacation to attend. That is still a lot of vacation time but I think it is a lot easier to get one full week off than it is to get any longer time off. Anyway, this isn't something I want to nag about or whine and complain about until it suits me better. I just want to be clear about what my concern really is. I'm happy to try anything and see how it works. John

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Do you know these sponsors?
by Ruth Suehle 26 Apr '13

26 Apr '13

Hello! It's find-some-sponsors time! Tom, Robyn, and I have already reached out to quite a few we know and encounter regularly, but we thought of a few companies we've been seeing more often at conferences and would like to ask... but we don't have contacts there. Do you? Here's the list: NetFlix Etsy opscode Heroku EventBrite Github ZaReason Hulu Spotify

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Some Logo Ideas
by María Leandro 23 Apr '13

23 Apr '13

Morning. No idea if anyone has started to think about designs, logos brochures, etc; but I took some minutes last night to draw some sketch. flock -> flocking -> birds -> connections... I guess that's what I was thinking of. (attach and link just in case one of those doesn't work.) http://farm9.staticflickr.com/8522/8674350752_2983679d94_o.png -- tatica Maria Gracia Leandro http://www.tatica.org http://fedoraproject.org/wiki/User:tatica LinuxUser= 440285 GPG Public Key: E1CDCC56

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IRC channel
by Tom Callaway 22 Apr '13

22 Apr '13

I've registered #fedora-flock on Freenode, we can use that for real-time planning if anyone is interested. ~tom == Fedora Project

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Wiki Page & Sponsor Recruiting
by Tom Callaway 22 Apr '13

22 Apr '13

I went ahead and made a wiki page for all the information we know about Flock right now: https://fedoraproject.org/wiki/Flock Additionally, I made a dedicated Sponsor page. If you want to reach out to a potential sponsor and send them our prospectus, feel free, but please add them to the table on the page so we don't hit them multiple times (and if they say no, indicate that as well). https://fedoraproject.org/wiki/Flock:Sponsors Robyn is going to reach out to inktank, Cisco, Rackspace, Puppet Labs, and VMWare. I've reached out to Amazon and Eucalyptus. ~tom == Fedora Project

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Sponsorship Info
by Tom Callaway 19 Apr '13

19 Apr '13

The fancy prospectus is coming soon (hopefully tomorrow), but here is the meat: Thanks for your interest in sponsoring Flock! Flock is a brand new conference for Fedora contributors to come together, discuss new ideas, work to make those ideas a reality, and continue to promote the core values of the Fedora Community: Freedom, Friends, Features, and First. Fedora is a rich and thriving international Free Software community that produces a popular distribution of Linux every six months. This distribution is the core that is used by Red Hat to create the Red Hat Enterprise Linux product family. Just like Fedora, Flock will be thinking big. This conference will have four full days of talks, workshops, hackfests and sprints, We want to try to bring in as many of our contributors from around the world as possible, in addition to streaming all of our presentations live over the internet for interactive participation. We hope to have scheduled sessions covering Cloud, Community, Design, Desktop, Embedded, Fonts, Gaming, Hardware, Infrastructure, Marketing, Quality & Testing, Security, and Special Interest Groups. Most of our money will be going directly to covering travel and lodging costs for our contributors, in addition to catering and events. We hope that you will join us in creating a fantastic new and productive event! We are trying to do a lot on a small budget, so every bit helps! = Sponsorship Levels = Bronze: $1500 Exhibit Hall space Logo & Name on Flock Website Logo in Flock Program Silver: $3000 Same as Bronze + larger logo on website, 1/4 page advertisement in program Gold: $5000 Same as Silver + 1/2 page ad in program, Presentation Room naming, insert or swag in attendee bag Platinum: $10,000 Same as Gold + Full page ad in program, Auditorium naming, or any other nice thing that you want within reason. ****** We'll have a PDF soon, and we'll be actively talking to friends of Fedora, but if you want to start talking to potential sponsors, feel free. ~tom == Fedora Project

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Re: Registration fee
by Joerg Simon 19 Apr '13

19 Apr '13

i did not participate in Fedora Marketing-, Orga-, Leadership-discussions since a while, maybe it is time to start bothering you all with my presence again ;) 2013/4/18 Ruth Suehle <rsuehle at gmail.com <https://admin.fedoraproject.org/mailman/listinfo/flock-planning>> > /We briefly discussed in the meeting today the possibility of charging a > //small registration fee. The benefits include:// > //Money (of course) > / if this is the intenction, taking a *donation* from the participants will gain you *more money*! Here comes the question - *how will you handle the money and its legal status*? If people should sponsor, you need a non-profit entity - right? We saw how difficult this can be, which caused the close down of another Fedora NPO here in Europe. This would also apply to the fee´s that you want to collect. Or do you plan that Red Hat collects money from contributors for attending the event? > /- People are more likely to come even if they've paid just $5. Crazy, but > //true. And knowing an actual number helps us *immensely* with planning./ Where does this "true" come from? Is there a proof? > /- We can offer free registration as a perk for speakers and sponsors.// > //The question is, what is the right amount?/ The Focus on new/more/richer Sponsors has my +1 - a proven concept that works around the world even for large conferences and has a tax reduction benefit to the sponsor as well Having a registration fee for all - i think the psychological barrier that you but up even with the lowest amount towards the contributors will be perceived as a violation of Fedora Project Values and outweighs your listed benefits - Charging non-contributors - i personally think if you try to separate people from the choice of free participation in something it sends the wrong message - we saw that people did not adopt http://planet.fedoraproject.org/justfedora/ as example. (i never had more comments on my blog than ever during i opposed to that idea ;) peace and long life Joerg -- Joerg (kital) Simon jsimon(a)fedoraproject.org http://fedoraproject.org/wiki/JoergSimon http://kitall.blogspot.com Key Fingerprint: 3691 0989 2DCA 58A2 8D1F 2CAC C823 558E 5B5B 5688

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Registration fee
by Ruth Suehle 18 Apr '13

18 Apr '13

We briefly discussed in the meeting today the possibility of charging a small registration fee. The benefits include: - Money (of course) - People are more likely to come even if they've paid just $5. Crazy, but true. And knowing an actual number helps us *immensely* with planning. - We can offer free registration as a perk for speakers and sponsors. The question is, what is the right amount?

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Minutes from today's IRC Planning Meeting
by Tom Callaway 18 Apr '13

18 Apr '13

Meeting started by suehle at 19:01:58 UTC. The full logs are available at: http://meetbot.fedoraproject.org/fedora-meeting-2/2013-04-18/flock.2013-04-… Meeting summary --------------- * Planning the new Fedora event, aka Flock (spot, 19:02:33) * LINK: http://lists.fedoraproject.org/pipermail/fudcon-planning/2013-April/004420.… (jwb, 19:03:09) * BUDGET: We have a budget of 70k tied to Q2 (which in Red Hat speak is June-July-August). That sounds like a lot until you start considering a longer event and bringing people from across an ocean, and suddenly it's not that much at all. (spot, 19:06:09) * LOCATION: We had suggestions from a few people, including people in this room for San Jose, DC, Rochester, Atlanta, and probably at least one other I'm forgetting. Charleston was halfway to a bid last year and very excited about hosting a FUDCon, but frankly I didn't realize how not-complete planning you needed to have for a FUDCon bid and didn't submit it. Because it's between orientation and school starting, they've asked for a few more planning (spot, 19:06:24) * Conference Format (spot, 19:17:59) * Volunteers (spot, 19:49:20) * Open Floor (spot, 19:51:41) * Mailing list - https://lists.fedoraproject.org/mailman/listinfo/flockinfo (spot, 19:53:42) Meeting ended at 20:01:22 UTC. People Present (lines said) --------------------------- * spot (110) * suehle (70) * dan408 (41) * tatica (36) * jwb (19) * jreznik (18) * jsmith (15) * j_dulaney (13) * ryanlerch (10) * Sparks (7) * inode0 (7) * adamw (6) * gnokii (5) * zodbot (4) * Suresht (3) * nirik (2) * misc (1) * abadger1999 (1) * gholms (1) * jcollie (1) * rbergeron (0) ~tom == Fedora Project

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flock-planning April 2013