flock-planning May 2014

flock-planning@lists.fedoraproject.org

18 participants
6 discussions

Additional hands
by Paul W. Frields 05 Jun '14

05 Jun '14

I may soon have a few hours a week I can devote to helping with Flock. So I'm here to offer them and ask, how can I best spend them to help out? -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ The open source story continues to grow: http://opensource.com

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Room configuration for schedule to be created
by Miro Hrončok 03 Jun '14

03 Jun '14

We have the following room configuration: Workshop rooms ============== 10 rooms with capacity for 24+1 (+1 is the speaker) for 4 days (Wed-Sat) 1 room for organizers for 5 days (Tue-Sat) More ppl can fit into the rooms standing, this is the official capacity. Price for workshop rooms: 31,997.30 CZK ~ 1,599.54 USD (today) If we don't use all the rooms for all 4 days, the price will go lower. We still might get some discount, but this is the maximum price. Bigger rooms ============ 1 room for 231+1 for 3 days (Wed-Fri) 1 room for 100+1 for 3 days (Wed-Fri) More ppl can fit into the rooms standing, this is the official capacity. Price for bigger rooms: 72,995.67 CZK ~ 3,649.05 USD (today) If we don't use all the rooms for all 3 days, the price will go lower. Additionally, using the rooms at Saturday is possible as well (for extra price), but I think having workshop/hack Saturday only is fine. We still might get some discount, but this is the maximum price. ============== When creating the schedule consider that so called Workshop rooms and Bigger rooms are located in different parts of the building, at least 3 minutes are needed to walk the distance, I'd better say 5 minutes. Note that I'm working on my thesis and will probably not do anything else this week. Next week I'll handle the catering. Lodging is taken care of by Jiří Eischmann and his coworkers, don't ask me about it. Ruth, Spot, please create the schedule soon, so people know if they are sponsored or not. Let me know directly once done (i.e. not only to Flock planning list), so we can sign the contracts about the rooms. If you have any questions, that would block creating the schedule, contact me ASAP even this week. If you have any questions not clocking the schedule, contact me next week. -- Miro Hrončok -- Phone: +420777974800 IRC: mhroncok

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How to book a hotel room for Flock
by Ruth Suehle 21 May '14

21 May '14

http://flocktofedora.org/location/hotels/ has been updated with the following information: Our recommended hotel is the *Hotel Diplomat*<http://www.vi-hotels.com/en/diplomat/>, Evropská 15, a 10-minute walk from the conference venue. Room rate for a single or double (two twin beds) is 90 €. - Use this link<https://gc.synxis.com/rez.aspx?Hotel=58025&Chain=14420&arrive=8/5/2014&depa…>to book a room at the conference rate. - As with most hotels, you will need a credit card to make the reservation, but it won’t be charged until after the stay. Cancellation between 9 to 4 days prior to arrival will be charged the first night. Cancellations within 3 days prior to arrival and no shows will be charged full stay. - Remember that if you are subsidized (likely all speakers; schedule to be released soon), you will be expected to share a room. The secondary, significantly cheaper option is to stay in nearby dormitories. To book a double room in *Dormitory Sinkuleho* (16,5 €/ night), please email Kveta Mrstikova<http://flocktofedora.org/location/hotels/>with your request. *Do not wait until the last minute to book your room. *If you plan to go to Flock, you should book your room now. Last year, many found when they waited until the last minute, the room blocks were full, and they had to find other options on their own. This could be even more challenging in Prague, so do not wait. If you are waiting for the announcement of speakers, this should happen by May 23.

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Sponsors
by Jiri Eischmann 14 May '14

14 May '14

Hi, is there any progress in getting sponsors for Flock 2014? I'm asking because I have a contact in IBM, which might be willing to chip in due to their involvement in Fedora for Power, but I'd like to avoid the situation when one company is approached by several different people. So it'd be great to know what companies have been already contacted by us. Jiri

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Hotel reservation
by Miro Hrončok 12 May '14

12 May '14

Hi, several people were asking me about the hotel and apparently now it is a good time to reserve a hotel for a lot of people. So the question is - how many sponsored speakers will be on Flock - means how many rooms do we need? -- Miro Hrončok -- Phone: +420777974800 IRC: mhroncok

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Keynote suggestions?
by Ruth Suehle 06 May '14

06 May '14

Does anyone have recommendations for keynoters for Flock? Preferences are: - Europe-based (to reduce flight costs) - Of a broad interest (for example, last year we had talks on open fonts and 3D printing) Ruth

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flock-planning May 2014